Job Title:

Trainee HR Advisor

Responsible to:

HR Manager

Job summary

The post holder is responsible for providing effective administrative support to the HR Manager, acting as the first point of contact for employees, clinicians and other external organisations for enquiries relating to employment issues and having responsibility for specific areas of work.

Key responsibilities

  1. Carry out administrative processes as instructed
  2. Assist with recruitment and pre-employment checks for all roles across the organisation
  3. Undertake full recruitment process and pre-employment checks for administrative roles i.e. reception/administration as instructed by the HR Manager
  4. Provide regular recruitment updates to recruiting managers
  5. Have responsibility for maintaining the staff training database and raising any areas of concern with the HR Manager
  6. Have responsibility for maintaining staffing records in accordance with organisational policies and procedures and raising any areas of concern with the HR Manager
  7. Act as the first point of contact on behalf of the HR Manager when required
  8. Support the Associate Director Of Human Resources and HR Manager with any formal processes i.e. disciplinary, performance management, grievance
  9. Handle other telephone and general enquiries
  10. Taking messages
  11. Processing all forms of communication relating to areas of work
  12. Support managers and staff with the implementation and ongoing monitoring and review of the Management of Attendance Policy, carrying out administrative and reporting processes as required and raising any areas of concern with the HR Manager
  13. All forms of data entry and record keeping relating to areas of work
  14. Follow and adhere to Health and Safety procedures
  15. Ensuring work areas are tidy
  16. Provide day to day management of the HR Administrator
  17. Any other delegated duties considered appropriate for the post



  1. Communicate effectively to deliver excellent customer service to colleagues, practices and external partners
  2. Communicate effectively to handle delicate matters with discretion and tact while maintaining confidentiality
  3. Promote effective teamwork with all staff
  4. Provide appropriate communication to identify problems and solutions promptly


Special Requirements of the post:

  1. An understanding, acceptance and adherence to the need for strict confidentiality

The Job Description will be subject to periodic review and amendment in consultation with the post-holder.


If you believe you are a good fit for the role, Please send your CV to: